Manage the inventory for variations

This article explains how to manage the inventory for variation products. If you would like to learn more about inventory tracking for non-variation products, head over to Manage the inventory of a product.

You can track the stock level individually for each of the different variations of your variation products. This helps you to decide when you need to order or produce more of a certain variation and it also allows you to keep track of which variations are popular with your customers.

In your cockpit, you can manage your inventory on the Inventory tracking card of a variation product.

Skip to:

• Set up stock level tracking
• Manage the stock level of variations manually
• Examples

Set up stock level tracking

1. In the sidebar of your cockpit, select Products.
2. From the Product overview, select an existing variation product or add a new one.
3. Scroll down to the Inventory tracking card.
4. Select the checkbox Track stock level.
   
   • To set the same stock level for all variations of your variation product, enter the currently available amount in the input field Stock level (1). Afterwards, select the arrow (2) to apply the entered stock level to all variations.
   • To set the stock level for each variation individually, enter the currently available amount of each variation in the respective row of the Track stock level column.
   • In the input field Display "low stock" up to (3), enter a number up to which the variations should be displayed as "low stock" on your website. The number you enter in this field will apply to all variations. If the stock level for a variation reaches or falls below this number, it is also an indicator for you that this variation needs to be re-ordered or re-produced soon.
5. Select Save.

Note

The stock level tracking for your variation product is now set up. Whenever a customer places an order for one of the variations of this product, the stock level for the respective variation will be reduced automatically. If the item is returned or the order is canceled, the stock level for the respective variation will be increased automatically.

Manage the stock level of variations manually

Once the initial stock level tracking is set up, you can update and adjust the stock level of each variation manually at any time.

• By adjusting the number in the Display "low stock" up to (1) input field, you can change the number up to which a low stock level will be indicated on your website. This number always applies to all variations.
• The Stock level column (2) shows the quantity that is currently available for each variation. These numbers can be adjusted by using the input fields in the Adjust by column (3).
• Enter a positive or a negative number in the fields of the Adjust by column to adjust the stock level for each variation individually.

Note

When you enter a number in one of the fields of the Adjust by column, your changes will be visible in the respective row in the Stock level column as soon as you select a different field. Be sure to publish your changes when you're done editing.

Examples? Examples!

Let's look at an example. We sell corkscrews in 4 different variations: plastic-matte, plastic-shiny, stainless steel-matte, and stainless steel-shiny. At the beginning, we have 20 corkscrews of each variation in stock. We want to set the Display "low stock" up to input field to 5, so when there are 5 or less corkscrews in stock of any variation, we want it to be displayed as "low stock" to the customer.

Here's what we'll do:

Let's say the stainless steel-matte variation has been selling really well and only 4 are left, so we have ordered 10 more. Also, we took one of our plastic-matte corkscrews and used it as a last-minute gift for father's day. We now want to update the stock level for these two variations manually.

Here's what we'll do: